South Bucks Choral Society (”We” and/or “the Choir”) is committed to protecting and respecting your privacy.


This policy (and any other documents referred to on it) sets out the basis on which any personal data We collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how We will treat it. By visiting External link opens in new tab or windowwww.southbuckschoral.org.uk you are accepting and consenting to the practices described in this policy.


For the purpose of GDPR and all other applicable laws relating to processing of Personal Data and privacy that may exist in the EEA, the UK or Switzerland and any legislation and/or regulation made pursuant to it, or which amends, replaces, re-enacts or consolidates it, the data controller is South Bucks Choral Society.


Our nominated representative for the purpose of the Legislation can be contacted at External link opens in new tab or windowExternal link opens in new tab or windowsouthbuckschoral@btconnect.com

We rely on your consent as the legal basis to process your personal data, with very few exceptions, which will always be highlighted to you at the point of collection.


INFORMATION WE COLLECT FROM YOU

We will collect and process the following data about you:


Information you give us.

This is information about you that you give us by filling in forms on our site www.southbuckschoral.org.uk (our site) or by corresponding with us by phone, e-mail or otherwise. It includes information you provide when you register to subscribe to our mailing list and/or become a member of our choir or to provide information that assists us to improve our services. It also includes information that you provide if you consent to give gift aid on your membership fee or any other donation. In particular, this information will include your name, email and contact details.


Information we gain about you

Photographs of the choir may be taken periodically which will include your image.


USES MADE OF THE INFORMATION

Information you give to us. We will use this information:

  1. to give you general information about the choir, sending out details about forthcoming events run by us or other members, emailing members about Choir trips;

  2. to notify you about changes to our service;

  3. Internal record keeping;

  4. to ensure that content from our site is presented in the most effective manner for you and for your computer;

  5. to reclaim gift aid each year


Information We gain about you. We will use this information:

  • in order to promote the Choir’s activities


DISCLOSURE OF YOUR INFORMATION

You agree that We have the right to share your personal information with:

  1. Our Trustees and volunteers.

  2. Other members, namely by providing names, addresses and phone numbers of members to other members

  3. Selected third parties including:

    1. Hotels that the Choir arranges on behalf of its members e.g for a Choir trip to Italy

    2. HMRC for the purposes of claim gift aid

    3. Names and addresses of our members to other choirs that We have contact with

    4. Or generally for the purposes of providing our services

We will disclose your personal information to third parties if We are under a duty to disclose or share your personal data in order to comply with any legal obligation or to protect the rights, property, or safety of South Bucks Choral Society, our members or others.


WHERE WE STORE YOUR PERSONAL DATA

The data that We collect from you will be transferred to, and stored at, a destination within the European Economic Area. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy Your information is kept secure by using password protection.


YOUR RIGHTS

We will hold your information for as long as you are a member of the Choir and/or for as long as you wish to remain on our mailing list (until such time as you unsubscribe from receiving the information). You have the right to ask us not to process your personal data for marketing purposes. You can exercise this right at any time by contacting us at postmaster@southbuckschoral.org.uk

You have a right to access your personal information, to object to the processing of your personal information, to rectify, to erase, to restrict and to port your personal information. Any requests or objections should be made in writing to the Choir’s privacy team by emailing postmaster@southbuckschoral.org.uk.


HOW TO MAKE A COMPLAINT

If you are unhappy with the way in which your personal data has been processed, you may in the first instance contact the Choir using the contact details above.

If you remain dissatisfied, then you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at: -

Information Commissioner’s Office,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire,
SK9 5AF

External link opens in new tab or windowwww.ico.org.uk


THIRD PARTY WEBSITES


Our site contains a link to the website of Ticketsource. By following this link, please note that they have their own privacy policy and that We do not accept any responsibility or liability for this policy. Please check these policies before you submit any personal data to them.


CHANGES TO OUR PRIVACY POLICY


Any changes We make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.


Version 1: May 2018


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